Deputy Manager - Spare Sourcing

Responsibilities & Key Deliverables

Role Purpose

The Deputy Manager - Spares Sourcing will be responsible for ensuring uninterrupted availability of spare parts and bought-out components through effective procurement planning, supplier coordination, inventory management, and supply chain execution. The role focuses on achieving schedule adherence, maintaining inventory within defined norms, optimizing material availability as per business requirements, and driving superior customer service through timely procurement and order fulfillment.

Key Responsibilities / Functional Deliverables

1. Supplier Management & Procurement Excellence

• Ensure timely procurement and availability of spare parts and bought-out components as per business plans and customer requirements.
• Drive 100% schedule adherence through proactive supplier coordination and follow-up.
• Resolve supplier-related operational issues, including pending payment concerns, delivery delays, and supply constraints.
• Release Purchase Orders (POs), monitor execution, and ensure timely closure of Purchase Requisitions (PRs) and pending ASNs.

2. Inventory & Material Availability

• Maintain inventory levels within defined norms while minimizing stock-outs and excess inventory.
• Ensure uninterrupted material availability to support customer demand and service requirements.
• Monitor procurement effectiveness and continuously improve supply reliability and responsiveness.

3. Customer-Centric Supply Chain Management

• Prioritize procurement based on customer requirements such as VOR (Vehicle Off Road), BDT, and Back Orders.
• Collaborate with Customer Care and Product Support teams to address requirements related to non-serviceable, alternate, and interchangeable parts.
• Utilize E-Catalogue systems to understand customer requirements and identify suitable part alternatives.
• Ensure timely resolution of customer queries and escalations.

4. Performance Monitoring & Process Improvement

• Drive daily review and closure of back orders and commercial FFR requirements.
• Track key procurement and supplier performance metrics.
• Identify opportunities for process improvements and supply chain optimization.
• Ensure compliance with organizational procurement processes and systems.

Preferred Industries

Education Qualification

General Experience

• 6-10 years of relevant experience in Spares Sourcing, Procurement, Supply Chain, or Materials Management.
• Proven track record of managing OEM/OES supply chains in a buyer or sourcing role.
• Experience in the automotive or auto-component industry preferred.
• Exposure to supplier management, procurement operations, inventory control, and customer service-oriented supply chains.

Critical Experience

Technical Skills

• Proficiency in SAP-MM and procurement-related ERP systems.
• Strong working knowledge of MS Office Suite (Excel, PowerPoint, Word).
• Experience with Power BI and data analytics tools.
• Understanding of inventory management, procurement planning, and supply chain processes

System Generated Core Skills

System Generated Secondary Skills