Responsibilities & Key Deliverables

Manage a gamut of administrative areas ranging from facility management, front office and visitor management, cafeteria management, housekeeping, inventory management, vendor management, contract administration, security and safety of assets as well as personnel and adherence to legal/compliance requirements
Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Analyze and put in place required systems for services like security, safety, housekeeping, preventive maintenance, pantry operations, office stationery and parking management
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Responsible for arranging annual events, conferences, seminars and other functions of the company organized from time to time
Identify vendors, conduct technical & commercial evaluations, define specifications, and submit recommendations to the Department Head
Optimize costs through process improvements, negotiate costs for best deals
Liaise with government authorities, Licenses department etc. for smooth and seamless compliance with required statutory and legal requirements
 

Education Qualification

Graduate+ Post Graduation with relevant experience.

Should have more than 12 years of experience

General Experience

Competencies
    Very high levels of initiative, self-drive and achievement orientation – strong deadline closure focus
    Ability to exercise a high level of discretion, judgement and initiative
    Ability to engage with a wide variety of stakeholders and influence without authority
    Ability to problem solve and identify an appropriate course of action
    Ability of prioritize and multitask
    Strong writing and communication skills, including the ability to communicate technical information
    Working knowledge of principles and practices of general administration, service management, facilities management, travel & events etc
    Proven ability and experience in negotiating with vendors / suppliers
    Hands on in excel and presentation skills

Critical Experience

System Generated Secondary Skills