Program Manager - Kaabil Project

About the Kaabil Project

Kaabil is a flagship women empowerment initiative supported by the Mahindra Group. The program aims to counsel, skill, place, and digitally match women with employment opportunities across India. The initiative works closely with internal teams and external partners to drive impact at scale.

Role Overview

The Program Manager will play a pivotal role in managing internal coordination, external partner governance, and strategic support functions including legal, marketing, fundraising, and administrative operations. This role requires a dynamic individual with strong program management skills, stakeholder engagement capabilities, and a passion for social impact.

Key Responsibilities

• Project Planning & Execution
  • Manage overall program scope, including timelines, deliverables,budgets and progress reports.
  • Assign/Oversee tasks and responsibilities to different workstream leads based on the scope and project plan
  • Ensure internal reviews and quality control of all project materials(presentations, reports, notes, among others) prior to final presentations and submissions
  • Develop detailed project plans, including scope, objectives, deliverables, timelines, and resource allocation.
  • Monitor progress, identify risks, and implement mitigation strategies to ensure timely delivery.
  • Maintain program documentation, trackers, and dashboards for internal and external reporting.
  • Support scheduling, minutes, and follow-ups for governance meetings (weekly, fortnightly, monthly).
  • Assist in governance and documentation for audit - file storage, update sharing, and consolidation across teams.
  • Identify opportunities to improve project management processes and tools for timely and efficient reporting and access.
  • Drive adoption of best practices and innovative solutions.
  • Facilitate all high-level internal and external meetings, including scheduling, agenda setting, documenting and synthesizing discussions, pursuing follow-ups
• Internal Legal, Marketing & Management Support
  • Liaise with internal legal teams to ensure compliance, MoUs, and contracts are aligned with organizational policies.
  • Coordinate with marketing teams to support campaign planning, content approvals, and brand alignment with external agencies and vendors.
  • Provide strategic and operational support to senior management for decision-making and reporting.
• Fundraising Support
  • Collaborate with fundraising team to prepare pitch decks, donor reports, and impact narratives.
  • Track fundraising milestones and ensure timely submission of proposals and updates.
  • Coordinate with finance and legal teams for donor compliance and fund utilization.
• Governance with External Partners
  • Facilitate monthly operational reviews with implementation partners, agencies.
  • Ensure timely communication, agenda setting, and documentation for partner meetings.
  • Track deliverables, risks, and dependencies across partner engagements.\
• On-Ground & CSR Support
  • Conduct site visits and field visits to CSR-linked program locations for monitoring, learning, and documentation.
  • Provide on-ground operational support to implementation teams when required.
  • Act as an additional POC between field teams, partners, and corporate office.

Qualification and Experience

• Bachelor’s or Master’s degree in Management, Social Work, Development Studies, or related fields.
• 3-7 years of experience in program management, preferably in development or CSR projects.
• Strong communication skills - written and verbal - and a high degree of
  comfort presenting to internal and external audiences.
• Experience working with internal and external stakeholders is a plus.
• Highly organized and capable of keeping multiple processes running at once.
• Deep understanding of budgets and tracking spend to target over an
  extended period of time.
• Amiable and poised leader who maintains high standards of professionalism
  for the project team and with external stakeholders.