Responsibilities & Key Deliverables

1. Responsible for planning, scheduling and conducting meetings of the Board, Committees in accordance with legal requirements (preparation of Agenda, co-ordination with various functions for information/data required for drafting and compilation of agenda notes, preparation of minutes, follow up on actions from meetings, etc.)
2. Responsible for convening of shareholders meetings (drafting of notice of meeting, minutes, shareholders information, collating documents for inspection, etc.)
3. Drafting and Reviewing of Annual Report, viz. Board's Report, Corporate Governance Report and Shareholders Information, MD&A, Business Responsibility Report, Notice of the AGM, etc.
4. Ensuring compliance with Companies Act, SEBI Listing Regulations, SEBI NCS Regulations, Secretarial Standards, Other SEBI Regulations and Circulars, etc.
5. Ensuring compliances with provision governing Related Party Transactions, co-ordination for information / data for Audit Committee and Shareholders approval, Updation of list of Related Parties as per SEBI Listing Regulations, etc.
6. Ensuing Compliance with respect to Non-Convertible Debentures, liasoning with Debenture trustees, credit rating agencies, RTA, Stock Exchanges, etc. and Updation of compliances on DLT portal
7. This role offers a unique opportunity to working in Company Secretarial function of M&M, contributing to the strategic and operational excellence of the Mahindra Corporate Group. The successful candidate will have a direct impact on enhancing governance standards, ensuring compliance, and driving secretarial best practices across the organization.

Experience

5-8 years of CS experience.

• Significant experience in a corporate secretarial function, ideally within a large organization or corporate group.
• Demonstrated ability to handle complex corporate actions and regulatory interactions.

Industry Preferred

Qualifications

• Mandatory: ACS (Associate Company Secretary)
• Preferred: Additional qualifications such as LLB or related legal certifications.

General Requirements

• Drafting Skills: Demonstrate strong drafting skills with proficiency in creating and editing documents, reports, and statements related to secretarial functions.
• Technical Expertise: In-depth knowledge of corporate law, secretarial practices, insider trading regulations, and other relevant legal frameworks.
• Analytical Skills: Strong research and analytical skills to assess regulatory impacts and industry practices.
• Communication Skills: Excellent drafting, presentation, and interpersonal skills to interact with regulators, internal stakeholders, and senior management.
• Attention to Detail: High level of accuracy in document preparation, regulatory filings, and compliance management.
• Proficiency in Technology: Skilled in PC operations and familiar with digital tools for secretarial functions, including MCA version 3.
• Proven track record in managing secretarial functions with a focus on compliance, governance, and operational excellence.
• Strategic thinker with the ability to drive improvements and implement best practices across the secretarial function.