Manager - Group Secretarial

Responsibilities & Key Deliverables

• Plan, schedule, and meticulously prepare documentation for Board, committee, and shareholder meetings for all subsidiary companies within the Mahindra & Mahindra group, ensuring thoroughness and compliance.
• Draft and coordinate the issuance of General Meeting Notices, Annual General Meeting (AGM) notifications, Board’s Reports, and comprehensive Annual Reports that align with regulatory and company standards.
• Maintain and update Statutory Registers, including disclosures from Directors and Companies, ensuring records are accurate, complete, and up-to-date as per statutory requirements.
• Oversee the preparation, filing, and follow-up of all forms, returns, and applications with the Registrar of Companies (ROC) and other statutory bodies to guarantee timely and compliant submissions.
• Manage Employee Stock Option Plans (ESOP) with careful attention to regulatory compliance, administration, and communication with stakeholders and employees.
• Conduct thorough reviews and ensure compliance with Shareholders’ Agreements, Joint Venture Agreements, and all related contracts applicable to the subsidiary companies, providing advisory support on governance matters.
• Ensure adherence to provisions of the Companies Act, applicable sections of the Stamp Act, Securities and Exchange Board of India (SEBI) Regulations, and any other relevant laws impacting the functions of M&M subsidiaries.
• Collaborate closely with cross-functional teams such as legal, finance, and compliance to promote a coherent approach to corporate governance across the group.
• Proactively identify and mitigate potential compliance risks associated with secretarial functions, advising management to uphold corporate governance best practices.
• Provide guidance and training to junior secretarial staff to foster professional development and ensure high standards in secretarial operations.

Experience

The ideal candidate will bring a minimum of 10 years’ extensive experience in company secretarial roles within large corporate or diversified business groups, preferably with exposure to multinational environments. Demonstrated expertise in managing secretarial compliance for multiple subsidiaries and complex corporate structures is essential.

Experience working with regulatory filings, Board governance, and statutory reporting requirements, particularly under the Companies Act and SEBI regulations, will be highly valued. Proficiency in drafting robust board meeting agendas, minutes, and reports is expected.

Previous roles should reflect hands-on involvement in ESOP administration, corporate governance, and contract review related to shareholders’ and joint venture agreements. Experience in collaborating with internal stakeholders including finance, legal, and compliance teams is essential for this role.

Strong communication and people management skills are required, ensuring the ability to liaise effectively with Board members, senior leadership, and external regulatory bodies.

Qualifications

The successful candidate must be a qualified Company Secretary with credentials from the Institute of Company Secretaries of India (ICSI) or an equivalent recognized body.

A robust understanding of corporate laws, SEBI Regulations, Compliance, and Governance frameworks is essential. Additional certifications related to corporate governance, legal compliance, or finance will be beneficial.

Strong proficiency in preparing statutory documentation, Board and committee meeting processes, and corporate reporting is required.

Excellent written and verbal communication skills in English are mandatory, alongside advanced organisational and interpersonal capabilities.