Manager - Group Secretarial

Responsibilities & Key Deliverables

Plan, schedule, and meticulously prepare documentation for Board, committee, and shareholder meetings for allsubsidiary companies within the Mahindra & Mahindra group, ensuring thoroughness and compliance.
Draft and coordinate the issuance of General Meeting Notices, Annual General Meeting (AGM) notifications, Board’sReports, and comprehensive Annual Reports that align with regulatory and company standards.
Maintain and update Statutory Registers, including disclosures from Directors and Companies, ensuring records areaccurate, complete, and up-to-date as per statutory requirements.
Oversee the preparation, filing, and follow-up of all forms, returns, and applications with the Registrar of Companies(ROC) and other statutory bodies to guarantee timely and compliant submissions.
Manage Employee Stock Option Plans (ESOP) with careful attention to regulatory compliance, administration, andcommunication with stakeholders and employees.
Conduct thorough reviews and ensure compliance with Shareholders’ Agreements, Joint Venture Agreements, and allrelated contracts applicable to the subsidiary companies, providing advisory support on governance matters.
Ensure adherence to provisions of the Companies Act, applicable sections of the Stamp Act, Securities and ExchangeBoard of India (SEBI) Regulations, and any other relevant laws impacting the functions of M&M subsidiaries.
Collaborate closely with cross-functional teams such as legal, finance, and compliance to promote a coherentapproach to corporate governance across the group.
Proactively identify and mitigate potential compliance risks associated with secretarial functions, advising managementto uphold corporate governance best practices.
Provide guidance and training to junior secretarial staff to foster professional development and ensure high standardsin secretarial operations.

Experience

The ideal candidate will bring a minimum of 10 years’ extensive experience in company secretarial roles within largecorporate or diversified business groups, preferably with exposure to multinational environments. Demonstrated expertisein managing secretarial compliance for multiple subsidiaries and complex corporate structures is essential.
Experience working with regulatory filings, Board governance, and statutory reporting requirements, particularly under theCompanies Act and SEBI regulations, will be highly valued. Proficiency in drafting robust board meeting agendas, minutes,and reports is expected.
Previous roles should reflect hands-on involvement in ESOP administration, corporate governance, and contract reviewrelated to shareholders’ and joint venture agreements. Experience in collaborating with internal stakeholders includingfinance, legal, and compliance teams is essential for this role.

Strong communication and people management skills are required, ensuring the ability to liaise effectively with Boardmembers, senior leadership, and external regulatory bodies.

Industry Preferred

Qualifications

The successful candidate must be a qualified Company Secretary with credentials from the Institute of CompanySecretaries of India (ICSI) or an equivalent recognized body.
A robust understanding of corporate laws, SEBI Regulations, Compliance, and Governance frameworks is essential.Additional certifications related to corporate governance, legal compliance, or finance will be beneficial.
Strong proficiency in preparing statutory documentation, Board and committee meeting processes, and corporate reportingis required.
Excellent written and verbal communication skills in English are mandatory, alongside advanced organisational andinterpersonal capabilities.

General Requirements