Manager - Group Secretarial

Responsibilities & Key Deliverables

As the Manager - Group Secretarial within the Group Finance division at Mahindra & Mahindra Ltd, you will play a pivotal role in ensuring the company's compliance with statutory and regulatory requirements concerning corporate governance. Your key responsibilities will include:

• Overseeing and managing secretarial functions in alignment with the policies of the Group Secretarial division.
• Ensuring timely preparation, verification, and submission of necessary regulatory filings and reports across various jurisdictions.
• Coordinating with internal departments and external stakeholders, including regulatory bodies, auditors, and legal advisors, to facilitate smooth compliance operations.
• Maintaining and updating statutory registers, records, and documentation in accordance with corporate laws and company policies.
• Providing expert guidance and training to team members and management on secretarial and compliance matters.
• Monitoring changes in relevant legal and regulatory frameworks and initiating necessary actions to ensure continual compliance.
• Leading projects related to corporate governance improvements and secretarial process automation.

This role requires meticulous attention to detail, strategic thinking, and the ability to manage multiple priorities effectively, safeguarding the company’s reputation and ensuring operational excellence within the secretarial domain.

Experience

The ideal candidate will have substantial experience in corporate secretarial practices, preferably in a managerial capacity within large, diversified business groups. Key elements of relevant experience include:

• 5-8 years of proven experience in company secretarial functions, preferably in multinational or conglomerate environments.
• Demonstrated expertise in statutory compliance, preparing board meeting documentation, and facilitating shareholder meetings.
• Experience in liaising with regulatory authorities such as the Registrar of Companies, stock exchanges, and other government bodies.
• Proven ability to interpret and apply legislation, regulations, and governance codes relevant to corporate secretarial work.
• Track record of managing teams and driving process improvements in secretarial and compliance functions.
• Familiarity with digital secretarial tools and enterprise resource planning (ERP) systems is advantageous.

Strong communication skills and the capacity to work collaboratively across various business units are essential to succeed in this role.

Industry Preferred

Qualifications

Qualifications required for the Manager - Group Secretarial position include:

• A degree in Law, Commerce, or Business Administration from a recognised institution.
• Professional certification as a Company Secretary (ICSI) is essential.
• Additional certifications in Corporate Governance, Compliance, or Risk Management will be highly regarded.
• Continuous professional development through workshops, seminars, or relevant courses is encouraged to maintain up-to-date knowledge.
• Proficiency in English and familiarity with legal terminology and documentation.

The combination of academic credentials and professional certifications will equip you to handle complex regulatory environments confidently.

General Requirements

The successful candidate must meet the following general requirements to excel in this role:

• Excellent organisational and leadership skills, capable of managing multiple tasks and deadlines efficiently.
• Strong analytical skills with the ability to assess complex legal and regulatory information and provide actionable insights.
• Excellent communication skills, both written and verbal, to interact effectively with internal and external stakeholders.
• Strong ethical standards and a commitment to integrity and confidentiality.
• Ability to work independently with minimal supervision, as well as collaboratively within diverse teams.
• High level of proficiency in MS Office and other relevant software tools.

Adaptability to changing regulatory landscapes and the capacity to deliver results in a dynamic environment are key to succeeding in this position.

Our commitment to Diversity, Equity, and Inclusion

Our commitment to Diversity, Equity, and Inclusion (DEI) is integral to our values at Mahindra & Mahindra Ltd. We strive to cultivate a workplace where every individual across all levels feels respected, empowered, and valued, regardless of background, identity, or circumstances.

• We actively promote inclusive hiring practices to attract diverse talent that enriches our culture and drives innovation.
• Our policies and initiatives ensure equitable access to opportunities for professional growth and development.
• We foster a supportive environment where differences are celebrated and every voice is heard.
• Through ongoing training and awareness programmes, we educate our teams on unconscious bias, inclusivity, and cultural competence.
• We are committed to providing reasonable accommodations and ensuring accessibility to meet diverse needs.

By embedding DEI principles into our everyday operations, we aim to create a workplace that reflects the communities we serve and exemplifies fairness and respect.