Secretary - Controllers of Accounts

Responsibilities & Key Deliverables

As a Secretary within the Office of the Controller of Accounts at Mahindra & Mahindra Ltd, you will be instrumental in maintaining smooth operations.

Your responsibilities will include meticulous calendar management to ensure that appointments are scheduled efficiently.

You will manage travel arrangements for the Controller, ensuring all itineraries are planned and executed flawlessly.

Your role will also involve arranging meetings, including the preparation of agendas and ensuring all logistics are considered.

In addition, you will assist in organising conferences, coordinating with various stakeholders to ensure that all aspects of the events are handled proficiently.

You will provide crucial support to the Controller in tracking essential data related to accounts, as well as following up on pending items to ensure deadlines are met.

You will also support the corporate account team by handling routine tasks, including data collection, ensuring the timely submission of reports, and maintaining up-to-date records.

Your ability to manage multiple tasks while keeping the teams reporting to the Controller of Accounts informed and aligned will be vital.

Experience

We are seeking individuals with a proven track record of 2-3 years in a similar administrative or secretarial role.

You should have demonstrated experience managing senior-level executives' calendars and travel plans.

A solid understanding of office procedures and operations will be critical to your success.

If you have experience within the finance domain or similar fields, this will be advantageous, as you will need to interact closely with financial data and processes.

Effective communication skills, both verbal and written, are essential for this position, as you will liaise with various stakeholders across the business.

Industry Preferred

While specific industry experience is not essential, candidates with backgrounds in finance, accounting, or administration will find themselves at an advantage.

Experience in large corporate environments, particularly in roles supporting management, can enhance your application.

We welcome applicants from other industries as well, particularly those who have developed strong administrative skills and can easily adapt to a dynamic corporate setting.

A keen attention to detail and ability to prioritise tasks in a fast-paced environment will be beneficial.

Qualifications

A graduate degree is required; preference will be given to candidates with a commerce background as this aligns closely with the requirements of the role.

An understanding of basic accounting principles and practices will provide a solid foundation for your responsibilities.

Additional qualifications, such as certifications in office administration or proficiency in relevant software tools, will enhance your candidacy.

Your skills should encompass an ability to adapt to various technologies, ideally with notable proficiency in tools such as Microsoft Excel and PowerPoint.

General Requirements

Candidates should possess strong organisational and multitasking skills, demonstrating a capacity to handle various assignments simultaneously while maintaining a high level of accuracy.

Proficiency in Excel and PowerPoint is essential for preparing reports and presentations.

Furthermore, candidates must exhibit strong interpersonal skills, as you will need to interact with directors and other senior executives regularly.

You should have a proactive approach to anticipating the needs of the Controller and the team.