Sr Executive Export CS & Documentation

Responsibilities & Key Deliverables

Key Responsibilities:

• Production Coordination:
• Assess production status and ensure material readiness as per requirements.

• Shipping and Logistics Coordination & Records  :
• Coordinate with shipping lines and customs house agents (CHA) for container bookings.
• Obtain booking confirmations and create dispatch plan against allocation to meet vessel schedules.
• Coordinate with pack house team to ensure efficient dispatch of containers to meet vessel cut off timelines.
• Keep record of containers dispatched against weekly allocation.
• Keep track of actual vessel dispatch against expected and actual vessel arrival at destination against expected, highlight in case of any change (Tracking Shipments)
• Manage import shipment handling & Handle import documentation and logistics.
• Track and manage invoices from CHA and shipping lines.

• Documentation Preparation in ERP and physical dispatch & Record:
• Share sample documents with customers in their desired format and seek approval.
• Maintain a record/file having all documents required and formats to follow for each customer to avoid any errors.
• Prepare pre-shipment documentation including Commercial Invoice, Packing List, Shipping Bill Fumigation Certificate, Phytosanitary Certificate etc.
• Coordinate with CHA/Phyto Agent/etc. for necessary documentation, including Bill of Lading and Phytosanitary Certificates.
• Share draft documents with respective customers within 4 days from actual dispatch for timely advance payments
• Maintain a tracker of documents shared as and when.
• Check and approve post-shipment documents such as Bill of Lading and Certificates of Origin etc.
• Manage EBRC (Electronic Bank Realization Certificate) and EDPMS (Export Data Processing and Monitoring System) closure.
• Track and arrange dispatch of physical documents from CHA/Shipping lines to customers post approval from sales.

• Compliance and Certification:
• Register and renew GS1 GTIN Barcode stickers as required.
• Obtain and renew export operation licenses.
• Oversee compliance processes related to Farm ERP and M-Compliance systems.
• Manage MIS of the Export shipments & Vendor Invoices for all fruits.
• File return for APEDA on quarterly basis.

• Communication and Coordination:
• Maintain constant communication with internal teams to ensure smooth operations.
• Assess production status and ensure material readiness as per requirements.
• Align logistics and documentation with operational and sales plans.
• Provide exceptional customer service by addressing customer needs and queries promptly.

• Requirements:
• Proven experience in export coordination and logistics.
• Proficiency in preparing export documentation and knowledge of international trade regulations.
• Ability to adapt new software / ERP.
• Organized and should be able to multitask
• Good communication skills.
• Detail-oriented and should be able to handle pressure.

Experience

4 to 6 years

Industry Preferred

Qualifications

General Requirements

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